TEC-SW-011 Creating Accessible PDF Files and Remediating Legacy PDF Files for Accessibility

Type: Lecture and hands-on
Length: 8.0 hours lecture, including interactive student participation
Audience: Program managers, project managers, IT department managers, webmasters and IT technical staff responsible for managing, developing or maintaining websites with PDF files; Business managers and staff who require a solid understanding of how to begin creating PDF files that are both accessible to users of assistive technology, and compliant to the standards of Section 508.
Prerequisites: None, although working knowledge of Adobe Acrobat Pro extremely beneficial
Equipment Required: Projector, Display Screen
Material Provided: Handouts as electronic files, Section 508 Standards Summary, Best Practices Worksheets (each session), Student Lab materials as required.

Course Overview:

Session 1: This is a methodical examination of the best practices for creating accessible PDF files from source MS Office documents i.e., MS Word. Our instructor will combine lecture with practical classroom demonstrations using actual PDF files and Adobe Acrobat Professional. Students will be given a step-by-step approach to evaluating the PDF as it is being created to determine if it is accessible, using the tools within Adobe Acrobat Professional and other techniques. Student handouts will capture "Best Practices" students can take with them.

Session 2: Building on the foundation laid in the first session, this session addresses the challenges faced by organizations that have legacy (old) PDF files that are inaccessible to users of assistive technology, and require remediation to make them accessible. The instructor will use actual PDF files to demonstrate the detailed steps you must take to carefully convert the PDF file to an accessible state. Students may follow along using the teaching file(s) on their laptop if properly equipped. Student handouts will capture "Best Practices" students can take with them when they return to their work environment.

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