TEC-SW-010 Creating Accessible MS Office Word and PowerPoint Documents

Type: Lecture
Length: 4.0 hours lecture, including interactive class discussions
Audience: Program managers, project managers, IT department managers, webmasters and IT technical staff responsible for managing, developing or maintaining websites. Also content authors and anyone who creates office documentation that should be accessible to all users.
Prerequisites: None
Equipment Required: Projector
Material Provided: Handouts are electronic files; Section 508 Standards Summary; Best Practices to Creating Accessible Documents

Course Overview:

This is an overview of best practices for making accessible documents from the Microsoft Office suite of applications. In particular, we examine Microsoft Word and PowerPoint documents and the challenges of making each accessible. Course elements include:

• General overview on what makes a document accessible
• Planning your document(s) for accessibility
• Using Styles to specify document structure
• Table structure and proper use of table headings
• Alternative Text: What is it and how to use it effectively
• Color contrast do´s and don´ts
• Use of animation and media in your PowerPoint presentations
• Alternative accessible formats for PowerPoint presentations

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